We help you keep qualified drivers on the road by managing your driver documents (both U.S. and Canadian, if needed) and notifying you of expiring documents. We also audit your documents to the province in which the highest standard for each item exists, ensuring compliance no matter where your drivers travel in Canada.
Whether your fleet is based in Canada or you’re a US-based company that transports into Canada, you need to ensure that your drivers and vehicles comply with the countless Canadian-specific provincial/territorial and federal National Safety Code (NSC) standards.
Let our team of Compliance Advisors located in Canada and the U.S. manage your fleet’s regulatory recordkeeping, audit it for accuracy, identify areas of noncompliance and provide guidance for reducing risk. Then use our online DataSense® platform to curate your company’s safety and compliance data and present it using intuitive dashboards, so you can pinpoint risk areas, spot trends, clarify priorities and generate custom reports.
Managed Services for Canadian Operations Include:
Hours of Service Management
Get expert compliance guidance based on the hours-of-service data we gather from ELDs, paper logs and time sheets. Our proprietary system collects and aggregates this data and your Compliance Advisor interprets it to provide a holistic view of your drivers’ compliance with the Canadian hours-of-service rules.
Base Plate Renewals
Have your company’s new commercial vehicles plated quickly and easily, ensuring they’re always up-to-date and accurate. We’ll also manage your plate renewals and provide ongoing regulatory support, allowing you to focus on your day-to-day operations knowing your vehicles are operating legally.
Vehicle Title Management
Whether you’re going through a merger or acquisition, purchasing new trucks and equipment or selling old ones, we’ll obtain or remove the proper titles and registrations on your behalf. And with our Canada-wide tag agent network, we expedite the process, so your vehicles are road ready fast.
Vehicle Tax & Licensing
We make it easy to keep your company compliant with complex motor carrier tax and registration requirements and fuel tax reporting obligations, plus help reduce your audit risk. We’ll apply our expertise to ensuring that your vehicles are legal and improving the accuracy and integrity of your fuel and distance tax data.
Expert Spotlight
Jason Ebina
J. J. Keller Compliance Advisor – Canada (Located in Montreal, Quebec)
As a member of the Managed Services team, Jason is skilled at helping Canadian companies manage the many time-consuming driver and vehicle compliance tasks.
“I’m dedicated to providing expert guidance to companies that operate fleets in Canada, so they can navigate the complexities of compliance, mitigate risk and maintain operational integrity.”
View J. J. Keller's full offering of Fleet Safety & Compliance Solutions for Canadian operations!
Frequently Asked Questions
A driver qualification file is a collection of documents and records proving that a driver has completed any required training and is legally authorized to drive the type of commercial motor vehicle (CMV) assigned to them. It helps ensure compliance with regulatory and National Safety Code (NSC) requirements.
Essential documents include the driver's completed application form for employment, a copy of the driver's abstract dated within 30 days of hire, annual updated copies of the driver's abstract, the driver's employment history for the preceding 3 years, records of the driver's convictions of safety laws, records of any administrative penalties imposed on the driver, records of all collisions involving the driver, records of all training taken by the driver, and copies of any training certificates issued.
The definition of a commercial motor vehicle (CMV) varies by jurisdiction. For example, in Alberta, a CMV is defined by its registered weight, which differs for provincial and federal status. In British Columbia, it includes trucks or truck tractors with a licensed gross vehicle weight exceeding 5,000 kilograms. Each province and territory has specific criteria for defining CMVs.
Driver file requirements can vary significantly by province. For instance, Alberta requires an employment application, copy of the driver's license, road tests, work history, driver abstracts, driver training records, and records of driver convictions. Other provinces may have different requirements, such as annual driver fitness reviews or specific training records.
To ensure compliance, it's important to understand the specific requirements for each province where your drivers operate. Regularly update and review driver abstracts, maintain accurate records of training and certifications, document all traffic offenses and administrative penalties, and keep detailed records of all reportable collisions. Following best practices and staying informed about regulatory changes will help you maintain compliant driver qualification files.
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Talk with a Compliance Advisor today at: 888-473-4638 or fill out the form and we'll get in contact with you.
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